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AGM Information October 2009
2009 AGM information
Meeting Details
AGM 2009 Formal
Information and Participation
AGM 2009 General Business Items
Trustee Nominations
Voting Options to
Consider
Pre-AGM Formal Information and Participation
Pre-AGM Forms for
Completion
Annual General
Meeting Information for 2009
Information on this years 2009
Annual General Meeting is now starting to become available. The pre-notification
of the meeting has now been completed and the request for Agenda Items for the
AGM from Owners is now closed on 10th August 2009. Equally request for
nominations for available positions of Trustee have also closed on 10th August
2009. Formal Notice of meeting for this years AGM in Bluff will be given
shortly along with the meeting Agenda and all associated AGM material.
Meeting
Details
Every year the Rakiura Maori Land Trust holds an
Annual General Meeting for its beneficial owners the following information
relates to this years AGM.
AGM Date:
04th October 2009
AGM Venue:
Awarua
Marea,
12 Bradshaw St, , Bluff.
Registration: 1.00pm to
1.30pm.
Meeting Time: 1.30pm to
3.30pm.
AGM 2009 Formal Information and Participation.
The Trustees did not receive any valid requests for Agenda items for this
years AGM so the Agenda has now been set for this years meeting. The
following meeting documents and information are now being made available to
all beneficial owners to allow them to
prepare and participate in this years meeting.
Please note that forms for
Appointment of Alternate, Appointment of Proxy, Nomination of Whānua
Spokesperson, Postal voting, must be received by the Trust as directed on the form by 12.00
noon on Thursday 30th September 2009.
AGM 2009 General Business Items
The following is information on the General Business Items
at this years AGM.
The Trustees Recommendations: The following
documentation provides the recommendations from the Trustees on the General
Business items that will be considered by this years AGM.
Neck Report 10.1: This item relates to a
presentation at the meeting on "The Neck" project. This item has
been put forward by the Trustees and is an information item only to update
"The Neck" owners on the progress of the current project. The Report will be
available under "The Neck Project" section of this website once the report
has been presented to owners.
AGM Venue 10.2: This item relates to shifting the AGM
Venue. This Item is being presented by an Owner C Mitchell Lords
River Block IX Section 15. who would like to bring the AGM to Invercargill.
The information relating to this item from the owner is available through
the link below.
Election of Trustees:
The Trustees of the Rakiura Maori Lands Trust having only received 2 nominations
for the 2 vacant positions of Trustees. The nominations are for the 2 sitting
Trustees Theona Heaslip and Stephen Harteveld. Given there is only 2 nominations for
2
positions there is no requirement for an election but the Trustees of the
Rakiura Maori Land Trust ask you to confirm the appointment of the 2 above
mention nominations to the Maori Land Court for a term of 3 years as provided
under the rules of the Trust Order.
Click here for information on the sitting Trustees
Voting Options to Consider
Voting in person: By attending the meeting you are able to participate
fully in all aspects of the meeting including the opportunity to hear all
viewpoints before you make any final decision. This option allows you to fully
participate in the Governance process.
Appointment of alternate: If you can not attend you can appoint an
alternative person to represent you. This person can participate in the meeting
on your behalf as if you were there yourself. They vote and speak on your behalf
however an alternative can only represent one person at the meeting and therefore
if they
are already an owner then they must choose whether they represent you or
themselves but not both.
Appointment of proxy: If you can not attend you can also appoint a proxy
to vote on your behalf. The proxy is either the chairperson of the meeting or
another person eligible to participate in the meeting. You proxy has the right
to include your vote in the same direction that they themselves cast their vote.
You do not provide your proxy with speaking rights on your behalf but simply allow
them to add your vote to theirs.
Note: That with both alternate
and proxy voting you have no control over your representative if they change
their mind at the meeting and decide to vote in a direction that you have not
approved. The arrangement between the proxy/alternate and the owner they are
representing is outside the scope of the meeting and you will be bound by the
decisions of the meeting as if you were there.
Postal Voting: The Trustees will allocate opportunities for you
to complete a postal vote on the key issues determined by the Trustees. You must
complete your vote on the approved form prior to the meeting and send it back to
the Trust as indicated. Under this opportunity your vote on each of the issues
available will be added to the other forms of voting once the vote has been
taken and not before this point. You have no speaking rights at the meeting and
any comments written on the forms will not be read out.
Whānua Spokesperson: If you have put your land into a Whānua
Trust we ask you to complete a form to determine who is representing and
speaking for the Trust to avoid any confusion on the day of the meeting. A form
is available for this and available from the meeting documents above.
Pre-AGM 2009 Information and
Preparation.
The following documents relate to
the preparation for the Rakiura Maori Land Trust 2009 AGM to be held in Bluff on Sunday
4th
October 2009. You should read the Pre-AGM Notice of Meeting 2009, which is
listed below and contains the official notification provided to all Beneficial
Owners.
Pre-AGM Notice:
(Now Available) Beneficial Owners should
read this notice that outlines details for this year's AGM. This document can be
viewed by clicking the following link
Pre-AGM
Notice of Meeting 2009,
Trustee
Nomination If your intending to
accept a nomination as Trustee,
then you should read this document it will be helpful to you. The the following
link to get this document,
Trustee Information
,(Nominations Now
Closed)
Pre-AGM Forms For Completion
Owners Agenda Items for
AGM: If Beneficial Owners wish to put any business
forward for the AGM to consider you must complete an "Agenda Item Form for AGM
2008" listed below and return to the office by 4.00pm on Wednesday 6th August
2008.
Nominations for Trustee
Positions: If Beneficial Owners you wish to
nominate someone to stand as a Trustee for the Rakiura Maori Land Trust you
should complete a "Trustee Nomination Form AGM 2009" listed below and
return to the office by 4.00pm on Monday 10th August 2008.
If you have any further questions
regarding the AGM please feel free to contact our Office at any time. A final
mail out with formal Agenda and voting papers for the AGM will be mailed to
owners towards the middle of August 2009.
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Rakiura Maori Land Trust, Rakiura (Stewart Island) New Zealand.
