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Previous AGM Information
September 2007
The following information relates to a previous Annual General Meeting
of the Rakiura Maori Land Trust held on the 30th September 2007 in
Bluff.
Meeting Outcomes
Meeting Details
AGM 2007 Formal Information and Participation
AGM 2007
General Business Items
Trustee Nominations
Voting Options to
Consider
Pre-AGM Formal Information and Participation
Pre-AGM Forms for
Completion
Meeting Outcomes
The Rakiura Maori Lands trust meeting was held on Sunday 30th September
2007 in Bluff. The meeting was completed successfully thanks to the support
of "Beneficial Owners" who participated. The Trustees would like to thank
all Owners who participated to make this meeting successful. The following
is a summary of key outcomes of this meeting.
The Neck Strategy (Adopted) -
The Vision for the development of a Neck strategy was adopted by the
meeting. Details of this proposal can be found in this document.
The Neck Management Strategy
Trust Deed Rule Changes (Adopted)
- The meeting supported the changes proposed by the Trustees relating to
updated "Objectives" "Powers" and "Trustees". These changes will be put
before the Maori Land Court in due course for consideration and approval
before they our Trust Deed can be altered. Details of this proposal can be
found in this documents.
Dividend Payment (Rejected) -
The proposal to pay a Dividend of at least $75.00 per share was rejected by
the meeting. Details of this proposal can be found in this document.
Lords River Dividend Payment
Trustees (Elected) - The
meeting endorsed the appointment of two Trustees who had been the only
nominations for the two vacancies. The following are the nominations of the
two nominees,
Meeting
Details
Every year the Rakiura Maori Land Trust holds an
Annual General Meeting for its beneficial owners the following information
relates to this years AGM.
AGM Date:
30th September 2007
AGM Venue:
Bluff Rugby Club, Bluff.
Time: 12.30pm to 4.30pm
Agenda:
The Agenda for the 2007 AGM has now been set and is now
available below.
AGM 2007 Formal Information and Participation.
The Trustees have considered the owners requests for Agenda items for
this years AGM and the Agenda has now been set for this years meeting. The
following meeting documents and information are now being made available to
all beneficial owners to allow them to
prepare and participate in this years meeting.
Please note that forms for
Appointment of Alternate, Appointment of Proxy, Nomination of Whānua
Spokesperson, Postal voting, must be received by the Trust as directed on the form by 12.00
noon on Thursday 27th September 2007.
AGM 2007 General Business Items
The following is information on the General Business Items
at this years AGM.
The Trustees Recommendations: The Trustees will
provide their recommendations for the owners to consider as part of reading
the material available on the General Business Items. This will be provided
once the The Neck Management Strategy is published by the end of August
2007.
The Neck Strategy: This item relates to Neck Owners
only. This Item is being presented have a consultation process with The
Neck Owners. The Trustees have had a very positive response to this process
and the Vision that is being put forward. The Trustees look forward to a
positive endorsement to this item to help take the Trust forward in a
positive and productive way. The following document outlines the
Trustees proposal.
Rule Changes: This item relates to all beneficial
owners. The Trustees are proposing rules at
this years AGM to assist the Trust in its ongoing development particularly in
the area of the opportunity for future land development to help improve the
income to the Trust and ultimately to provide returns to owners once the
development has become successful. The changes to the Objects and Powers of the
Trustees are designed to assist this process. The Changes have been drafted by
the Trusts Solicitor Cran Bull who will be attending the meeting to assist with
any questions. In regard to the changes relating to the Trustees these simply to
clarify issues that have arisen over the years in regard to the changing point
of Trustee responsibilities, the process to determine the order of retirement of
Trustees, and how we deal with causal vacancies. The Trustees seek your support
to help the Trust to continue its development. The proposed rule changes are
contained in the following documents,
Lords River Dividend: This item relates to
Lords River owners only. Graham Lloyd has requested General
Business Item relating to the payment of a further dividend to Lords River
Owners, which has been placed on the Agenda. The Trustees do not support
this Agenda item as prudent action for the long term viability of the Trust.
The following document was received from Graham Lloyd.
Beneficial Owners Database: Janine Karetai has
requested more information on the amount of money being spent of maintaining
the Trusts owners database. This is an information item only and the
Trustees will be presenting details at the meeting on maintaining the Trusts
database for its 6,500 plus beneficial owners. The following document was
received from Janine Karetai.
Trustee Nominations
The Trust received only two nominations for two available positions of
Trustee. David Bragg current Trustee chose not to seek re-election and will step
down as a Trustee following this years AGM. David continue with the Trust for a
while to coming making himself available for one of the Advisory Committees.
Dick Ryan current Trustee has been nominated and will continue as a Trustee
following this years AGM. Leon Fife has received a nomination and will fill the
second available position following this years AGM. The following are the two
nomination forms received for Trustee positions.
Voting Options to Consider
Voting in person: By attending the meeting you are able to participate
fully in all aspects of the meeting including the opportunity to hear all
viewpoints before you make any final decision. This option allows you to fully
participate in the Governance process.
Appointment of alternate: If you can not attend you can appoint an
alternative person to represent you. This person can participate in the meeting
on your behalf as if you were there yourself. They vote and speak on your behalf
however an alternative can only represent one person at the meeting and therefore
if they
are already an owner then they must choose whether they represent you or
themselves but not both.
Appointment of proxy: If you can not attend you can also appoint a proxy
to vote on your behalf. The proxy is either the chairperson of the meeting or
another person eligible to participate in the meeting. You proxy has the right
to include your vote in the same direction that they themselves cast their vote.
You do not provide your proxy with speaking rights on your behalf but simply allow
them to add your vote to theirs.
Note: That with both alternate
and proxy voting you have no control over your representative if they change
their mind at the meeting and decide to vote in a direction that you have not
approved. The arrangement between the proxy/alternate and the owner they are
representing is outside the scope of the meeting and you will be bound by the
decisions of the meeting as if you were there.
Postal Voting: The Trustees will allocate opportunities for you
to complete a postal vote on the key issues determined by the Trustees. You must
complete your vote on the approved form prior to the meeting and send it back to
the Trust as indicated. Under this opportunity your vote on each of the issues
available will be added to the other forms of voting once the vote has been
taken and not before this point. You have no speaking rights at the meeting and
any comments written on the forms will not be read out.
Whānua Spokesperson: If you have put your land into a Whānua
Trust we ask you to complete a form to determine who is representing and
speaking for the Trust to avoid any confusion on the day of the meeting. A form
is available for this and available from the meeting documents above.
Pre-AGM 2007 Information and
Preparation.
The following documents relate to
the preparation for the Rakiura Maori Land Trust 2007 AGM to be held in Bluff on Sunday
30th
September 2007. You should read the Pre-AGM Notice of Meeting 2007, which is
listed below and contains the official notification provided to all Beneficial
Owners.
Pre-AGM Notice:
(Now Available) Beneficial Owners should
read this notice that outlines details for this year's AGM. This document can be
viewed by clicking the following link
Pre-AGM Notice of Meeting 2007,
Trustee and Focus Group
participation Information: (Now Available) If your intending to
accept a nomination as Trustee or putting yourself forward for participation in
focus groups, (A new initiative to increase participation within the Trust),
then you should read this document it will be helpful to you. The the following
link to get this document,
Trustee and Focus Group
Information,(Now Closed)
Pre-AGM Forms For Completion
(These are now closed)
Owners Agenda Items for
AGM: (Now Closed) If Beneficial Owners wish to put any business
forward for the AGM to consider you must complete an "Agenda Item Form for AGM
2007" listed below and return to the office by 4.00pm on Wednesday 8th August
2007.
Nominations for Trustee
Positions: (Now Closed)
If Beneficial Owners you wish to
nominate someone to stand as a Trustee for the Rakiura Maori Land Trust you
should complete a "Trustee Nomination Form AGM 2007" listed below and
return to the office by 4.00pm on Wednesday 8th August 2007.
Nominations for Focus Group
Participation
Positions: (Now Closed)
If Beneficial Owners you wish to participate in Focus Groups that the Trust is
going to setup to provide wider participation in the development of the Trust
they you should complete a "Focus Group Nomination Form AGM 2007" listed
below and return to the office by 4.00pm on Wednesday 8th August 2007.
If you have any further questions
regarding the AGM please feel free to contact our Office at any time. A final
mail out with formal Agenda and voting papers for the AGM will be mailed to
owners towards the middle of August 2007.
- RMLT,
Pre-AGM Notice of Meeting 2007,
July 07 (Now Closed)
- RMLT,
Agenda Item Form for AGM 2007,
July 07 (Now Closed)
- RMLT,
Trustee Focus Group
Information,
July 07 (Now Closed)
- RMLT,
Trustee
Nomination Form AGM 2007, July 07
(Now Closed)
- RMLT,
Focus
Group Nomination
Form AGM 2007, July 07
(Now Closed)
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Rakiura Maori Land Trust, Rakiura (Stewart Island) New Zealand.
